Coledale Waves Policies


Our Policy

Playing stronger players for more game time to get better match results runs contrary to the Coledale Waves motto of ‘football for everyone’. Our aim as a participation-based club is to maximise the enjoyment of all players and provide an environment where every player, regardless of skill and experience, is allowed to develop to the best of their ability.

Mini Roos U6-U11

In the mini roos stage (U6-11), the coach and manager should try to ensure there is equal game is applied to every match.

Competition U12-U18

From U12 (competition) upwards, the coach and manager should try to ensure equal game time is achieved over the course of the season. As competition teams reach older age groups they may start to consider playing the strongest line-up. In these cases, full transparency and open discussion must take place with players and parents concerned.

Club expectation

Punctuality and reliability is important in helping our valued volunteers perform their roles. In order for a player to qualify for equal game time, they are required to attend the majority of training sessions. Players are also expected to arrive at the specified time on game day.

Players should also be well behaved, courteous and respectful to coaches/managers, teammates, referee officials, grounds persons and volunteers.

Losing game time

Players who continue to be uncommitted, unreliable or disruptive members of a team can be subject to losing game time at the discretion of the team’s organisers.

Finals at competition level

For U12 teams and upwards who finish in the top four positions in their leagues and qualifying for the finals, there is a choice whether to continue with an ‘equal game time’ philosophy or to adopt a ‘strongest line-up’ approach in order to try and win the competition.

It is a democratic team process reached by the all players, where each member of the team votes, with the majority count deciding the direction taken.

What to do if your child is not getting equal time

If you feel a child isn’t provided the same game time as their teammates, please discuss the issue with the team coach and manager. If you find that there continues to be an issue, the problem should be escalated to the age-manager at mini-roo stages, otherwise reported to the President or Vice-President for competition levels.


Our Policy

We pride ourselves on being a friendly, safe and inclusive club and fortunately instances of conflict, bullying and harassment are extremely rare. If you feel you have been mistreated then it’s important to know that our club has a zero tolerance bullying policy. Bullying is not acceptable and will not be tolerated. Any claims of bullying will be carefully considered by the club committee in line with the following policy.

What is bullying?

Bullying is defined as repeated and unreasonable behaviour directed towards a player, group of players, officials, volunteers or parents that creates a risk to health and safety. Whether it’s intentional or not, such actions can still be classed as bullying.

What is unreasonable behaviour?

Unreasonable behaviour means behaviour that a reasonable person, having regard to the circumstances, would see as unreasonable, including behaviour that is victimising, humiliating, intimidating, threatening or physical.

Examples of bullying

  • Abusive, insulting or offensive language or comments
  • Unjustified criticism or complaints
  • Continuously and deliberately excluding someone from club activity  
  • Withholding information that is vital for effective participation
  • Setting unreasonable demands or standards below or beyond a player’s skill level
  • Spreading misinformation or malicious rumours

What is not bullying

  • Setting reasonable performance goals, standards and attendance expectations  
  • Informing a player about unsatisfactory or inappropriate behaviour
  • Asking a child to take some ‘time out’ if bad behaviour persists
  • Requesting a parent attend training to monitor child’s behaviour
  • The possible loss of game time as a result of continued unsatisfactory actions

What to do if you are bullied

If you believe your child is being bullied, speak to your team coach and manager immediately. All complaints will be treated seriously and dealt with as promptly as possible in order to try and ‘nip the problem in the bud’.

If, after reporting the problem at team, level you continue to experience problems, then the team organisers will escalate the issue to the club committee. An impartial subgroup will then be appointed to investigate the matter further. They will conduct face-to-face meetings and decide on appropriate action.


Our Policy

Football is a contact sport and injuries can occur which result in players not returning until the following season. Depending on when in the season a player is forced to stop, he or she may qualify for a full or partial refund.

A change in circumstances relating to work, family and health can also affect a player’s ability to continue playing. Refunds in such cases are discretionary and decided by the committee.

Full refund

Members who are forced, either through injury or personal reasons, to deregister with Football South Coast before the June 30 closure date may qualify for a full refund subject to certain conditions.

Discount Policy

Discount registrations are available for players who join the club once the season is well underway and miss at least eight games. These discounts are discretionary and subject to committee approval.

As a guide, the amount is calculated by passing on the Football South Coast base player cost and then adding a Coledale Waves ‘per game’ fee (comprising of match official costs and ground maintenance fees).


From season 2019, the club is introducing a clear policy that sets out the age group a new player joining the club must join. The club was unsuccessful in attempts to introduce this policy in 2018. It is therefore hoped that applying it to all new U6 players and those transitioning into U7 will be a smoother process in light of the information being widely available on our website and being at the fore of discussions at committee and U6 age levels through the relevant age-manager. In essence ‘playing up’ will be phased out, starting with our current 2019 U6  and U7.

What age group should my child play in?

To work out what age group is correct for your child, simply look at the age they turn in the current calendar year. For example, a child turning 6 at any point in 2019 must join our under 6 age group.

Why is it important my child play in the correct age?

We strongly recommend registering a child in their correct age group.

Children need time to develop physically, mentally and emotionally and being equipped to cope and concentrate at training and games means they’ll enjoy their football more, and so will their teammates and coach.

Moving a child up an age group has the potential to impact on the formation of teams and could even mean a child of the correct age missing out on a spot in a team.

Starting out in the correct age and remaining there, means that as the teams increase in player numbers it’s easy to form competition teams and align your child with their correct grade or representative level football if they show talent.

Can my child start playing before they turn 5?

If you have a child in kindy who turns 5 in the calendar year, the best option is to play in the under 6 age category for two consecutive seasons.

Are there any exceptions?

Occasionally, a child may be asked to play up in the interests of other players, the teams and the club.The main reason for playing up is to assist in an urgent need to make up the numbers in age-group above. In these cases it can make the difference between being able to form a team or not – so the difference between a large group of players being able to participate or not.

Playing up an age grade is at the discretion of the club team forming committee and after discussion with parents/carers.

What if my child is already playing up?

All new U6 players and existing U6 players who turn 7 in 2019 are required to play in their correct age group. If your child is already ‘playing up’ and part of a formed team, they may be asked to join a team in the correct age group, but the move back to the correct age will not be forced.

We prefer any new players that join the club from U8 register in their correct age-group.


What is grading?

Grading is where a player’s football skill and experience are used to help determine which level of football is most suitable for them.

Why grade?

We are a friendly, welcoming club, where everyone gets the chance to play. This philosophy remains at our core, but at times there are other factors such as player numbers, different skill levels (both internally and from opposition clubs) and our need to retain players in the future that become important to consider too.

How does the grading process work?

The simplest way to look at a child’s skills is to run a training and game session involving all those who wish to try out. The session will be run by a number of independent and experienced players from our senior teams with coaching experience, none of which have any association with the age-group concerned. Players are asked to perform a number of football drills, exercises and possibly play a game. The assessors will make notes and score each child throughout the session. The grading sheets be used to decide who goes into an advanced team, an intermediate team and a basic team etc.

What if my child has a bad game at the grading session?

To make the process as fair as possible the results from the independent assessors will be used in conjunction with the team’s coach/coaches score.

Is there a choice?

The grading process will only happen if sufficient numbers within an age group agree.

Even if the majority within an age group decide to grade then your child can still decide they do not wish to be considered for any advanced team.


The following policy is an addendum to our Code of Conduct. It specifically deals with player penalties, suspensions and fines.

Player code of conduct

  • I will play for fun, work hard to improve my skills, be a team player and get along
    with my teammates.
  • I will learn teamwork, sportsmanship and discipline.
  • I will be on time for practices and games, learn and play by the rules and always
    be a good sport.
  • I will respect coaches, teammates, parents, opponents and officials.
  • I will not openly and repeatedly, in an unreasonable manner dispute or argue
    with an officialʼs decision.
  • I will not use drugs or alcohol.


In addition to the penalties assessed during the game, any violation of the above code may result in a one game suspension. A second violation may result in a three game suspension. Any additional violation may result in a possible season suspension.

In the case of a one or three game suspension, the player will not be able to participate in a league game, practice game or tournament game and will not be able to participate in training sessions during that period.

In the case of drug or alcohol use the child will be immediately and automatically suspended until hearing by an appointed Conduct Review Committee.

Accumulation of 5 yellow cards

It is the responsibility of coaches/managers to keep a record of players within their teams who receive cautions. Upon a player receiving their 5th yellow card in any grade, that player must be stood down from playing for 1 competition game/round – that being the game/round the team next plays where he/she received their 5th card. Should a player participate in a game after receiving their 5th caution, having not been stood down then those games may be forfeited with the player and/or club facing further disciplinary action.

Red cards

If any player, from any grade is awarded a red card for any reason the team coach or manager is responsible for reporting the incident directly to the club President or Vice President immediately. Depending on the severity of the penalty it will be decided whether a conduct review committee be appointed to investigate the incident and access if further penalties are warranted.

Physical and violent incidents

The club has a zero-tolerance of violence. Any incidents must be immediately reported to the club President and Vice-President. Players involved in violence may be subject to an immediate and automatic suspension until the circumstances are heard by an appointed conduct review committee.


This Policy applies to all Football NSW affiliated Clubs, Associations, Branches, Centres, Referee Branches and all Officials, Coaches, Managers, Technical Directors, volunteers and participants for 2018 and onwards.

Previous Exemptions

The WWCC legislation currently provides exemptions from the requirement to obtain a WWC number for certain categories of individuals, including: 1. Volunteer parents or close relatives coaching or managing their own child’s or close relative’s team; 2. Referees; and 3. Persons aged under 18 years.

Requirements for all volunteers

For the 2018 season and beyond, it is a requirement of Football NSW, Football South Coast and Coledale Waves that all Technical Directors, Coaches and Managers working or volunteering with children under 18 years obtain a WWCC and provide their Club, Association, Centre and/or Football NSW with a valid WWC number.

Referees Under this Policy

All referees now require a WWCC, unless exempt. The only exception recognised by Football NSW is the exemption for persons aged under 18 years. For the 2018 season and beyond, it is a requirement of Football NSW that all referees obtain a WWCC and provide their Branch and/or Football NSW with a valid WWC number.

Registering in MyFootballClub

When registering in MyFootballClub (MFC) as a Coach, Manager, Technical Director or Referee or any other role that involves working or volunteering with a child under 18 years of age, it is now a precondition of registration with Football NSW that the individual obtains a WWC number and enters their WWC number in the MFC registration system at the time of registration. Persons under 18 years of age are exempt from this registration requirement.

Where a person’s role requires a WWCC

– The person’s registration is not to be approved in the MFC registration system by the relevant administrator and will not be effective until the individual has entered their WWC number into their MFC profile during the registration process and their Club, Association, Branch, Centre and/or Football NSW (as the case may be) has verified the WWC number via the on-line WWC verification system at

– It is the responsibility of the relevant Club, Association, Branch, Centre and/or Football NSW to obtain the person’s WWC number either from MFC or directly from the individual and then verify the WWC number via the online WWCC verification system at and retain a record of the verification details in accordance with the requirements of the WWCC legislation.

Working with Children Check Compliance

The NSW Office of the Children’s Guardian (OCG) is the State Government Agency responsible for managing the WWCC in NSW. Football NSW will continue to work closely with the OCG in relation to child protection and our members’ compliance with the WWCC. The OCG has already conducted audits of over 200 FNSW clubs and associations and will continue to audit our members in 2018.



The role of a Ground Official during a game is very important in maintaining a safe, enjoyable and harassment free atmosphere. Their primary responsibility is to the welfare of the Referees and Assistant Referees and the provision of adequate safety for the protection of players and the public. Ground Officials should act impartially and assist other ground officials with any duties when required. Ground Officials must wear a yellow or orange fluorescent coloured vest and be visible to all players, referees and spectators during scheduled games.

At Coledale Waves, a bibbed official is provided as a point of contact for all home and visiting teams and assist in answering questions. Also, to help in the change overs between games, by reminding parents to clear equipment when pitch configurations change. Officials help manage the team sheet area and ensure sheets are available at the correct slots and swapped throughout the morning. At competition level (U12s and above) a bibbed official must be present with the team manager during card checks.

On a more serious note, volunteer officials ensure supporters stay off the field, there’s the correct number of players on the field and most importantly players and officials are kept safe and enjoy themselves. In the unlikely event of conflict or serious injury match day officials have the authority to abandon a game

To assist further, here is a list of ‘Duties’ and a list of ‘tips for safety and conflict resolution.


  • Wear a fluorescent yellow or orange vest for easy identification
  • Act impartially  
  • Be visible at all times during the game  
  • Don’t sit down during the game unless regulations require you to  
  • Assist in maintaining the safety of referees and assistant referees
  • Monitor spectator behaviour during game
  • Discourage and address any verbal abuse by spectators
  • Keep spectators out of prohibited areas, including the field of play
  • Allow only players, coaches and managers on team benches in technical area
  • Assist in ensuring players and coaches only enter the field when invited to do so by the Referee
  • Keep spectators, and particularly children, away from goal posts
  • Alert the club/referees if you notice a portable goal post is unsecured or anything hazardous.
  • Alert the club if you notice anyone acting suspiciously, particularly near children or change rooms
  • There are child protection laws which protect physical and emotional abuse of children (This can be pointed out to coaches, spectators and parents)
  • Ensure any incident is documented immediately and provided to the club and/or competition organisers 

Tips for Safety and Conflict Resolution

  • Consider your own safety first and monitor a situation before entering into it  
  • Speak pleasantly and remain calm
  • Be aware of the tone of your voice and the type of language you use
  • Use non-aggressive body language – eg. don’t point your finger or have your hands on your hips
  • Invite any offender to move to an area away from children
  • Don’t become emotionally involved or take anything personally
  • Be patient and stay calm no matter what the person says or does
  • If the conflict turns physical, don’t get involved – walk away if necessary – ask the home club to call the police immediately or call the police yourself
  • Always look for signs of a situation getting out of hand (eg. tension growing on the sideline, poor refereeing) and act early to reduce any problems reaching boiling point
  • Support other Ground Officials and seek their assistance if required
  • Always remember to : Stop – Look – Listen – when responding to situations
  • Always put your own safety and the safety of children first 

In an Emergency

Ensure your own safety first and then arrange appropriate first aid for any injured persons if required.

Dial 000 for Police, Fire or Ambulance (If you are on a mobile phone that has no service or is blocked you can also dial 112)

When you call 000 you will be asked  

  • What you require: Police, Fire or Ambulance  
  • Name of town and State you are in  
  • Name of the venue  
  • Address of the venue  
  • Nearest cross street or landmark (if known)  
  • What the emergency is  
  • Your name and phone number 

Answer all questions clearly, remain calm and notify those in charge at the venue that you have called 000. Once the call has finished help to ensure the approach to the venue and gates are open for approaching emergency vehicles so they have access to the incident or victim.

Send someone to the entrance to meet the emergency vehicle and to guide them to the incident or victim.

When the emergency vehicle arrives assist where possible and keep spectators away as required.


To make soccer an enjoyable and rewarding experience for all participants and to provide an environment where all children can have fun, develop skills and learn sportsmanship and team play, we have a Zero Tolerance Policy with respect to poor behaviour of players, coaches, parents and spectators.

This Club Code of Conduct is a club initiative and takes the basic minimum standard proposed by the Illawarra Junior Football Association and adds our clubʼs culture and mission to it.

Players, coaches, parents and spectators must agree to adhere to our Code of Conduct. All committee members, coaches and officials are instructed to carry out the enforcement of the Code of Conduct. When necessary a Conduct Review Committee will be established to investigate complaints and decide penalties.

Player Code of Conduct

I will:

  • play for fun, work hard to improve my skills, be a team player and get along with my teammates
  • learn teamwork, sportsmanship and discipline
  • be on time for practices and games, learn and play by the rules and always be a good sport
  • respect coaches, teammates, parents, opponents and officials.
  • not openly and repeatedly, in an unreasonable manner dispute or argue with an officialʼs decision.
  • not use drugs or alcohol.


In addition to the penalties assessed during the game, any violation of the above code may result in a one game suspension. A second violation may result in a three game suspension. Any additional violation may result in a possible season suspension.

In the case of a one or three game suspension, the player will not be able to participate in a league game, practice game or tournament game and will not be able to participate in training sessions during that period.

In the case of drug or alcohol use the child will be immediately and automatically suspended until hearing by a conduct review committee.

Parent Code of Conduct

I will:

  • act appropriately at all times and will cheer good plays of all participants and I will cheer in a positive manner and encourage fair play
  • display good sportsmanship and always respect players, coaches, officials and other parents
  • be supportive after the game, win or lose, and I will recognise good effort, team
  • work and sportsmanship
  • resolve to conduct myself as a parent and adult even under the most trying circumstances
  • not use obscene or vulgar language to anyone at any time, before, during or after a game
  • not taunt players, coaches, officials, or other spectators by means of baiting, ridiculing, making negative comments, threats of violence, or actual violence
  • not boo or jeer players or officials
  • not openly object to an officialʼs call or yell at an official
  • not embarrass my child by yelling at players, coaches, or officials and I will always show a positive attitude towards the game and all its participants.


If a parent violates any part of the code they may not be allowed to attend another game, practice game, tournament game or practice session for two weeks.

In the case of subsequent violations the parent may be subjected to further disciplinary action by a Conduct Review Committee, which may include a permanent ban on attending games or suspension of the child for the parentʼs failure to adhere to the code and/or comply promptly with sanctions.

Coach Code of Conduct

Winning is a consideration but not the only nor the most important one.

I will:

  • care more about the children than winning the game
  • remember players are involved in soccer for fun and everyoneʼs enjoyment and a playerʼs safety is of the utmost important
  • be a positive role model to my players and display emotional maturity
  • be generous with my praise, consistent, honest and fair
  • not criticise players publicly
  • adjust to personal needs and problems of players, be a good listener, never verbally or physically abuse a player, official or parent and give all players an opportunity to improve their skills, and gain confidence and self-esteem
  • organise practices that are fun and challenging for my players
  • familiarise myself with the applicable rules and will institute techniques and strategies of soccer, and encourage all participants to be team players
  • maintain an open line of communication with players and parents and explain our goals and objectives
  • be concerned with the overall development of the players and stress good health habits and clean living
  • understand and accept that to play the game is great, but to love the game is greater
  • not dispute or argue an officialʼs decision
  • not use obscene or vulgar language to anyone at any time before, during or after games
  • not visually demonstrate any sign of dissatisfaction with an officialʼs decision with the intent of inciting the officials, players or spectators


Coaches shall be subject to penalties assessed and determine by the Conduct Review Committee and the full committee.

The club committee will review the effectiveness of the Code of Conduct every two years and revise the policy when required.





Too much exposure to ultraviolet (UV) radiation from the sun causes sunburn, skin damage and increases the risk of skin cancer. Sun exposure in the first 15 years of life contributes significantly to the lifetime risk of developing skin cancer. Australia has the highest rate of skin cancer in the world. Skin cancers account for 80 per cent of all new cancers diagnosed in Australia each year.

Melanoma is the most diagnosed cancer for 15 – 44 year olds.

This policy is followed all year round as the UV radiation levels are always high during peak UV periods (10am to 3pm). Club officials, coaches, managers, referees, assistant referees will act as role models in line with the NSW Skin Cancer Strategic Plan 2011-2015 SunSmart program requirements and OHS standards.

Objectives of our Sunsmart Policy is to:
  • Increase community awareness about skin cancer and sun protection.
  • Encourage the entire soccer community to use a combination of sun protection measures all year round.
  • Work towards a safe soccer-playing environment that provides shade for players, officials and spectators
  • Provide free SPF 30+ broad spectrum, water resistant sunscreen at the canteen.
  • Assist players, officials, spectators and club officials to be responsible for their own sun protection.
  • Ensure families, players, officials and spectators are informed of the CWJFC Sunsmart Policy.
Sun Protection Strategies:

All the of our community use a combination of sun protection measures throughout the day to ensure they are well protected. Particular care is taken between 10 and 3pm when UV levels are peak.

  1. A) Shade
  • Coledale Waves will work towards sufficient sun shelter and trees providing shade at the club grounds, particularly in areas where the soccer community congregates, e.g.canteen area and the hill.
  • Shade awnings have been installed on the club northern edge to provide shade to canteen and seating area. Shade provision will be considered in plans for future buildings and grounds.
  • Grant applications for shade provision will be actively sought including shade sails and tree planting.
  • Players, club officials and spectators will be encouraged to use available areas of shade at the CWJFC grounds and at away games.
  1. B) Clothing

Where possible, players and staff members will be encouraged to wear sun-safe clothing. Including shirts that protect the neck with collars and sleeves.

  1. C) Hats

Club officials are encouraged to wear hats that protect their face, neck and ears, e.g. bucket or broad brimmed whenever they are outside. (Please note: Baseball caps are not considered sun protective and are therefore not acceptable.)

  1. D) Sunglasses

Club officials, referees and assistant referees are encouraged to wear close fitting, wraparound sunglasses that meet the Australian Standard 1067 (Sunglasses: Category 2,3 or 4) and cover as much of the eye area as possible.

  1. E) Sun Screen

SPF 30+ broad spectrum water resistant sunscreen is available for club officials, referees, assistant referees and players use. Sunscreen is to be applied at least 20 minutes before going outdoors and reapplied every two hours as required. Time will be allocated for sunscreen application prior to games.

  1. F) Role Modelling

Club officials act as role models by:

  • Wearing sun protective hats (broad brimmed, bucket or legionnaire hats), clothing and sunglasses outside.
  • Applying SPF 30+ broad spectrum, water resistant sunscreen.
  • Seeking shade whenever possible.


  1. G) Awareness Raising
  • Sun protection and skin cancer awareness information is provided to players, coaches and managers of teams.
  • The policy is provided in all team kit bags, displayed at the club canteen and on the CWJFC Facebook Page.
  • Players are encouraged to be involved in initiatives to promote and model sun protection measures to the whole soccer community.
  • Sunsmart behaviour is regularly reinforced and promoted by the soccer community through newsletters, website, club meetings, at registration and other club events.


We will review the effectiveness of the Sun Protection Policy every two years and revise the policy when required.

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